Privacy Policy

Blantyre Bowling Club takes your privacy seriously. We are a ‘controller’ of the personal information that you provide to us and this privacy notice sets out how, why and for how long we will use your personal data, as well as who it is shared with. It also explains your legal rights as a data subject and how to exercise them.


What we need from you

When you apply to become a member, or renew your membership, we may ask you for some or all of the following personal information:

  • Contact details – name, address, email address and phone number/s.
  • Date of birth – to calculate membership category.

If you do not provide us with all of the personal information that we need, this may affect our ability to offer you our membership services and benefits.


Why we need your personal information – legitimate purposes

We process our members’ personal information in pursuit of our legitimate interests to:

Provide you with: -

  • News and updates about the members’ events and meetings.
  • To arrange and advise on match ties matters and other bowling related events.
  • Raise awareness of the club’s activities by capturing photos and videos. We will use this for promotion, education and development purposes.
  • Respond to and investigate your questions, comments, complaints, concerns or allegations.


Other uses of your personal information

We may ask you if we can process your personal information for other purposes. Where we do so, we will provide you with an additional privacy notice explaining how we will use your information for these purposes.


Who we share your personal information with

We may be required to share personal information with statutory or regulatory authorities to comply with statutory obligations. Such organisations include the Sports Awarding Body (Bowls Scotland), the Health and Safety Executive, Disclosure Scotland, and Police Scotland for the purposes of safeguarding children. We may also share personal information with professional and legal advisors for the purpose of obtaining advice.


How we protect your personal information

Your personal information is accessible by authorised Office Bearers of the bowling club for the purposes set out above. Your name and telephone contact information is accessible by other members of the bowling club for arranging bowling matches.

Your personal information is stored by the bowling club in both electronic and paper formats. Access to electronic format is password protected and there are firewalls in place to protect against external breaches. All paperwork records are held in a secure locked filling cabinet, other than the essential telephone contact information which is accessible by members for the above purposes. Your personal data is transferred electronically into our database which is password protected.


How long we keep your personal information

We only keep your personal information for as long as necessary to provide you with membership services. Unless you ask us not to, we will review and delete your personal information where you have not renewed your membership with us for 2 years.


You have a right to:

  • Change your communication preferences or restrict the processing of your personal data for specific purposes
  • Request that we correct your personal data if you believe it is inaccurate or incomplete
  • Request that we delete your personal information
  • Access the personal information that we hold about you through a ‘subject access request’.


What we need from Non-Members (Visitors) to the Club

Visitors to the Club will require to be accompanied by a member and have their name and address entered into the Club’s Visitors’ Book, together with the name of the member signing them in, before being supplied with alcoholic liquor from the bar. As a registered Club, this rule must be applied in order to meet the necessary requirements under the Licensing Scotland Act. If any member fails to enter the details of their guest into the visitor’s book, or their guest refuses to have their details entered accordingly, the guest/s concerned will be asked to leave the premises.

This rule must apply for the legitimate purposes of allowing Licensing Standards Officers (LSO’s) and/ or the Police to access visitor information if circumstances require it.

Should you wish further information on the above, please write to the Club Secretary, Blantyre Bowling Club, 79 Stonefield Road, Blantyre G72 9SA, alternatively you may call the Club on 01698 821515

If you are dissatisfied, you have a right to raise a complaint with the Information Commissioner’s Office at www.ico.org.uk